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Substitute Teacher Instructions
Creating Your Account
Go to www.SubSmartRegistry.com and under the “Join” pull-down, scroll down and click on “Substitutes”. Enter in your Access Code that was given to you by your school district and click “submit”.
Use the scroll down menu to choose your state.
Click on your school district(s) where you substitute. To choose multiple districts press control at the same time that you highlight the school districts. Click submit.
A list of your school district’s school buildings will appear. Press control as you highlight the schools you want to choose. Click submit.
Please complete at least all the required information as indicated with asterisks. Be sure your e-mail address and phone number is accurate. Check what grade(s) and subject(s) you are willing to substitute teach.
In the next field, choose three favorite subjects that you like to teach. This will be used to help determine the teaching assignments you will be offered. Later on you will be asked to rank these favorite subjects 1,2,3.
Next, create a username and password. Then choose either HTML or Text e-mails. This will determine the format of e-mails we will send you. Finally, hit submit to create your account.
Please keep in mind that all this information may be edited through your account page. Also, all this information is confidential and will not be given or sold to a third party. Usernames cannot be identical to other users. When you click submit, you will be able to rank your favorite subjects. Then hit submit and your account page will appear.
Editing Your Account
At any time you may edit your account information by going to “my account” and clicking “edit.”
Requesting Off
Requesting a day off is very easy. Just click on “Request Time Off.” Now, click on either Single Days or Multiple Days.
Select: “Date” and fill-in All Day, Morning Only, or Afternoon Only.
Finally, hit “submit” to officially request off. You may request days off well in advance. For example, if you want to work only Monday –Wednesday. You may go through the whole year and request off each Thursday and Friday. By requesting off on every Thursday and Friday, you will be in your school district(s) list of available substitutes for Monday through Wednesday.
Available Openings
You may click on the three tabs: Unconfirmed Requests, Accepted Teaching Assignments, or Work Summary.
Unconfirmed Requests: Are available teaching assignments. When you have jobs available, a table will appear: Date, Shift (all day, am, pm), reporting time and leave time, the school building, and teacher. Notice that you can click the “Map” link and you will be shown the location of the school via Google Maps. This tab is for District-Pro school districts only.
To accept or decline a job, just click the appropriate box and hit submit. This job will now be filed in your “Accepted Teaching Assignments” folder. This folder is basically your upcoming schedule and should be printed out for your reference.
The “Work Summary” tab shows all the days you work.
Submitting a Report to the Teacher
Under the “Work Summary” tab is a report icon. Click on the icon and you may submit a report informing the teacher how the day went.
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