How does SubSmart work?
Each teacher creates a list of preferred substitutes. This list consists of the teacher's top three favorite substitutes. When the classroom teacher requests off via our website, an e-mail is sent to the first substitute on the list. This substitute teacher will either confirm or decline the teaching job. If the job is declined, an e-mail will be sent to the next person on the "preferred substitute list." If all of the teacher's preferred substitutes are unavailable, the website will automatically send multiple e-mails to a pool of substitutes arranged by subject and grade level preference. When a substitute teacher confirms a job, this information is sent to the classroom teacher and will appear on your substitute coordinators page. On this page, will be a list of all confirmed jobs and a list of unconfirmed jobs. The list of unconfirmed jobs will have several available substitutes and their phone numbers. Thus, the time-consuming task of matching the right substitute has already been done.
Teachers will get the person they know and trust in the classroom
Teachers by experience know which substitutes are the best-fit for their classroom. By creating a substitute preference list, the teacher determines their top three substitute teacher choices. If all the substitutes on this list are unavailable, then a substitute will be chosen from a pool of substitutes determined by their favorite subjects. Substitutes will be chosen first from their top three subjects. This will help guarantee that you get a person that is a proper match and feels comfortable teaching your subject.
Increase communication between the teacher and the substitute teacher
Each teacher will be able to list their classroom procedures, schedule, and lesson plans on our site. When the substitute teacher confirms a job, he or she will be able to access that particular teacher's page and view the teacher's information. After a substitute confirms a job, the teacher will be sent a confirmation e-mail with the substitute's e-mail address.
Significantly less staff time coordinating substitute teachers
One major advantage of using our website is that your substitute coordinator will spend significantly less time calling people. In most school districts, over half of teacher absences are reported the night before. A vast majority of these teaching jobs will already be determined via our website and confirmed by the substitute teachers. These confirmed teaching jobs may be viewed by building secretaries or other staff.
No more duplicate calls
Since many of the jobs will be assigned via our website, the chance of calling two substitutes for the same job is significantly reduced.
Match substitute teachers for difficult subjects
By virtue of our logical approach to substitute coordination, we will match more qualified substitute teachers for difficult subjects such as physics, calculus, foreign language, ESL classes and industrial arts.
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